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Case study on material management in hospital

Streamlining billing and material management Operations: Enhancing inventory management and control. Improving patient experience Solution: The customer was on the lookout for a stable solution that could be implemented in a short time span. The selection was based on the following factors: It is a modular and flexible system in which the modules are seamlessly integrated.

The HIS provides immediate access to clinical, administrative and billing data required by the various entities for efficient functioning of the Hospital. Scheduling, outpatient visits and admissions are also streamlined in HIS.

  • It is a modular and flexible system in which the modules are seamlessly integrated;
  • Improving patient experience Solution:

Requisitions and results reporting for laboratory, radiology tests and dispensing of pharmacy and non-pharmacy items are also effectively handled in HIS. Upon registration of a new patient, the system generates a unique reference number which is used to identify the patient across multiple visits. This comes with the Feature of barcode which saves the user time in searching the details in later visit.

Implementation of Advanced Warehouses in a Hospital Environment - Case study

The HIS has the functionality to handle various types of patients - inpatients, outpatients, referred patients and accident and emergency cases. The system generates a separate IP number for each episode of patient visit and all services provided to the patient are associated with the unique reference number. This helps easy tracking of patient history. Another unique feature of this solution is an Electronic Patient Folder.

This is a repository of all computerized records of clinical details captured in the hospital pertaining to patient visits. With this system, all the clinical records pertaining to a particular patient can be retrieved instantaneously using the unique reference number. A team of 3 skilled implementation members were identified for this project.

The team strictly adhered to the timelines and completed the implementation in 6 weeks.

  1. The selection was based on the following factors.
  2. The main conclusion of this work illustrates the possibility of operating multiple replenishment models, according to the types of materials that healthcare organizations deal with, so that they are able to provide quality health care services at a reduced cost and economically sustainable. Any further distribution of this work must maintain attribution to the author s and the title of the work, journal citation and DOI.
  3. The team strictly adhered to the timelines and completed the implementation in 6 weeks.
  4. Hospital Key Benefits As a result of this implementation, the client was able to switch over from its existing system faster and enjoy better uptime and a bug free experience.

This methodology involved training the power users of the hospital and in turn letting them train the end users. Since the training to end users was provided by power users, the acceptance and adoption was much easier for both vendor and Hospital.

Hospital Key Benefits As a result of this implementation, the client was able to switch over from its existing system faster and enjoy better uptime and a bug free experience. Management has better control over inventory and Billing operations with access to complete information.

  • The selection was based on the following factors;
  • Scheduling, outpatient visits and admissions are also streamlined in HIS;
  • Another unique feature of this solution is an Electronic Patient Folder.

It is restricted only to the administrator or other authorized users Reduced operating costs on inventory Barcode helps in increasing the efficiency of users and saves time.