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An overview of time management and corporate planning

Does it specify — What?

Time Management

A realistic expectation, given time and resources Are sufficient resources, authority level and required skills in place? Does it require a stretch of effort? There is a clear link to the goals of the department, division, the company and its values.

Will it matter when it is done? Does the objective support relevant goals? Does it deal with a key aspect of the job? There is a time limit or deadline by which the objective must be achieved, and there may be a time frame to track phases of completion in an action plan When is the objective to be completed? Is there a timetable for milestones or checkpoints?

Can someone else help you? Do you need further clarity, help or support?

Activity info

How can you break up the task to make the activity more enjoyable? There are scheduled reviews with your manager to review how well the objective is being progressed How frequently are you reviewing each objectives progress?

Do you seek support or assistance if you are struggling achieving a particular part of your objective? What are you learning from reviewing the achievement of the objective?

How are you applying what you have learnt from the achievement of one objective an overview of time management and corporate planning another? Back to Top Managing Your Diary Whatever method of scheduling system you use, a paper based diary to an electronic timekeeper to a virtual assistant, you need to adopt some guiding principles to placing tasks into the system if you are to utilise the time you have most effectively.

Here are some useful time management tips to help: This could be an hour to two hours each day, dependent upon your job role. During this time, make it clear to others that you are not to be disturbed. Prioritise achievement of core job activities Focus on the core activities that help the business deliver its key goals through your job objectives and key projects.

Schedule similar tasks together Completing similar tasks together can save you time, as you do not have to repeat finding the same resources or information to help you each time Plan activities requiring high concentration levels Schedule particular times for those activities that require a high level of concentration.

Managing your time

Use technology to help you Consider the most effective method of communication with others. Can an audio or videoconference save you time conveying the same message face-to-face? Ensure frequent accessibility and communication Ensure frequent accessibility and communication through email, phone, etc so that you can achieve what you need to through others, and ensure your key contacts can normally communicate with you on a daily basis. This will reduce poor decision-making and wasting of time and personal effectiveness.

Allow sufficient time for the tasks you schedule Unfamiliar tasks will often take longer than we originally thought, so better to schedule sufficient time and allow for unforeseen contingencies, than to find you are having to work in the evenings to cope or not finishing other important tasks. Plan time in for managing and responding to change, the unexpected and emergencies Change inevitably happens and emergencies do arise.

Planning some time in your diary for these means that you can be far more effective in responding to these changes. Also allow time for planning at either the beginning or end of the day for the next day.

  1. It is a process by which you accomplish the tasks and goals effectively.
  2. It is a process by which you accomplish the tasks and goals effectively.
  3. A good business plan has Executive summary. Action plan-List all the things that you have to do for the entire week.
  4. Without proper time management, people often do not meet their goals or finish tasks on time.

Avoid back-to-back meetings If meetings are scheduled next to one another, it is unlikely that you would be sufficient fresh, focused and planned for the second or third meeting of the day without a sufficient break. It also means you are unable to address any emergencies easily or manage last minutes changes effectively.

Consider if the task could be delegated If the task can be delegated, do it early on, delegate the whole job, provide a clear brief, establish a start time and agree a review time.

Keeping yourself motivated to achieve the tasks Work for a set period Force yourself to spend a set period of time before you allow yourself a break. Take frequent breaks Take frequent short breaks to avoid fatigue. Record successful results Note the frequency with which tasks turn out to be less fearsome than expected.

Use this knowledge as a reference to help overcome future anxieties. Give yourself a reward Reward yourself for removing difficult tasks from the pile. Break down the task Divide large tasks into bite-sized chunks in order to make it easier to get started on a project.

Start with the easiest stage When you have broken down a project, pitch in at whatever stage is easiest to get the task under-way. Set clear goals Set yourself clear goals for every work session and for the day no more than three per day.

Set personal deadlines Set your own deadlines for tasks where they are not externally imposed. Avoid distractions Ensure that your immediate environment is conducive to concentration. It should be as free as possible of external distractions and interruptions. Prioritise your workload Every day, decide on the most pressing matter, then work through the most urgent task first, followed by the less important tasks.

This will help alleviate any feelings of being overwhelmed and, of course, make you more efficient. Use peak concentration times Recognise that there will be certain times of the day when your levels of concentration are higher.

Post Reply/Response

These will vary from person to person — all our body rhythms are different. There may also be times of the working week when your ability to concentrate is lower. For example, accumulated fatigue may mean that Friday afternoons are low concentration times.

Use colour in your scheduling system People often find the use of a colour scheme to highlight different types of tasks and information more interesting or the eye than black and inspire them to complete the day. The example weekly planner provided below takes into account some of the guiding principles discussed in the earlier time management tips.

This example weekly planner is based on the premise of a traditional working week. Please adapt it to suit your typical working week and add your personal time off to make it truly effective for you. Once you have completed an example working week for yourself, you can store the template and re-use each week.

  • This means that unless you plan very effectively, how you will use the time you will have a lot of problems such as;
  • Prioritise your workload Every day, decide on the most pressing matter, then work through the most urgent task first, followed by the less important tasks;
  • This example weekly planner is based on the premise of a traditional working week;
  • Set personal deadlines Set your own deadlines for tasks where they are not externally imposed;
  • How are you applying what you have learnt from the achievement of one objective to another?
  • Back to Top Managing Your Diary Whatever method of scheduling system you use, a paper based diary to an electronic timekeeper to a virtual assistant, you need to adopt some guiding principles to placing tasks into the system if you are to utilise the time you have most effectively.

Obviously, some of the core activities will remain, so the time factor involved in producing this planner becomes negligible.