Homeworks academic service


Distinguish between the types of audits that might be used for each process

Audits - What's the Difference? In most cases the client wanted a workplace inspection to be carried out rather than a site audit.

Audits and Inspections: Knowing the Difference

Organisations can incorrectly interchange the terms audits and inspections leading to confusion. So what is the difference between an inspection and an audit? They are both essential, proactive monitoring techniques however their uses and benefits are quite distinct.

What are safety inspections? Inspections are a useful way of ensuring that all the things that you have put into place to prevent accidents occurring are still working and are keeping people safe. The inspection process generally uses just a visual inspection: I have undertaken many inspections during my career and this was in fact how I first got involved with the subject of health and safety. It was during my time working as a supervisor in a warehouse operation that I joined the safety committee.

My role involved a site walk around trying to identify things that were not right, and decide what needed to be corrected.

  • An audit can apply to an entire organization or might be specific to a function, process, or production step;
  • Process audit — A verification that processes are working within established limits;
  • Customers may suggest or require that their suppliers conform to ISO 9001, ISO 14001, or safety criteria, and federal regulations and requirements may also apply;
  • I will start with asking about the policy, to see if the interviewees are aware of it and understand their role;
  • A first-party audit is an internal audit conducted by auditors who are employed by the organization being audited but who have no vested interest in the audit results of the area being audited;
  • System audit — An audit conducted on a management system.

Inspections help identify both the unsafe acts and unsafe conditions that can lead to accidents occurring which you do when completing the NEBOSH GC3 practical. It is worth noting that the observations sheets require you to undertake an inspection and identify unsafe acts and unsafe conditions.

Workplace inspections can be carried out by managers, supervisors, safety reps, and operatives. The use of checklists can make it an easier activity as it can prompt the inspector to look for known issues in a given area. It is advisable to target your inspection into low risk such as the condition of the floor and high risk that need a more detailed approach i. Common Problems of Workplace Inspections When carrying out an inspection, it is worth being aware of the limitations of them.

  1. ASQ cannot answer questions related to financial audits.
  2. Inspections can be thought of as compliance tasks with checklists.
  3. Second, how does the organisation compare to the chosen standard?

When I became a safety advisor some years later, I helped set up a number of inspection systems for different organisations and identified typical problems first hand. Completing the paperwork in the canteen, ticking boxes from memory. Finding the same problem highlighted weekly such as a wedged open fire door, the immediate action had been to close the door, but the following week would be the same, this is a problem where the symptom has been identified but not the cause.

People changing their behaviour if they know they are being observed, for example wearing PPE during the inspection that then gets removed after. So inspections serve a different purpose to audits but are a key tool in actively monitoring a workplace. What are audits then? The process of auditing is a more complex undertaking requiring more time in both the planning, undertaking and reporting phases.

  • A first-party audit is an internal audit conducted by auditors who are employed by the organization being audited but who have no vested interest in the audit results of the area being audited;
  • A first-party audit is an internal audit conducted by auditors who are employed by the organization being audited but who have no vested interest in the audit results of the area being audited;
  • A third-party audit is performed by an audit organization independent of the customer-supplier relationship and is free of any conflict of interest;
  • Second-party audits are subject to the rules of contract law, as they are providing contractual direction from the customer to the supplier;
  • How to tell the difference?

In simple terms, an audit is a detailed examination of how effectively health and safety is being managed within an organisation. The HSE definition is: Documentary — reviewing appropriate documents Testimony — carrying out interviews on a cross-section of personnel Visual — from a workplace inspection I have carried out a number of audits across a range of industries but the process always follows the same format.

Planning Planning for the audit is probably the most important aspect as this will determine the parameters for the audit.

3 Types of audits

Questions to be answered in the planning stage are: Who is going to carry out the audit? The auditor should be independent to the task and therefore offer impartiality. What is the information gathered to be compared with? HSG65 What questions need to be asked?

A questionnaire will be drawn up with relevant questions on the external system. What documents need to be reviewed? Health and safety policy is a good starting point. What resources need to be allocated?

  1. Areas of expertise include production and machinery safety, mobile plant, maintenance, management systems and auditing.
  2. The scope of a department or function audit is a particular department or function.
  3. Why did you look up auditing? A first-party audit is an internal audit conducted by auditors who are employed by the organization being audited but who have no vested interest in the audit results of the area being audited.
  4. Second-party audits are subject to the rules of contract law, as they are providing contractual direction from the customer to the supplier.
  5. Questions to be answered in the planning stage are. Follow-up audit A product, process, or system audit may have findings that require correction and corrective action.

This will include the time taken to carry out the interviews, access to documents needs to be provided. What is the process for giving the organisation the feedback after the audit?

Introduction to inspections & audits

Standard practice is to produce a detailed audit report, increasingly now I get asked to provide a short PowerPoint presentation to the company board who is responsible for the strategy. This offers a chance to outline to the key points, questions to be asked to clarify understanding. I will start with asking about the policy, to see if the interviewees are aware of it and understand their role.

I then look at the document and compare it to how the standard says it should look. Finally, I check the workplace to see evidence of the policy in action. Second, how does the organisation compare to the chosen standard? Audit Controls To be effective the audit needs to be carried out by an impartial person or team; they can be internal or external.

A decision needs to be made on how much time is to be taken for example interviewing enough people, reviewing an appropriate sample of the right documents in order to get meaningful results.

Non-conformity Non-conformity means that the requirement, for example, legal, health and safety management system or relevant company procedure has not been fulfilled. The audit report needs to clearly identify where there is a gap in meeting the legal or preferred standard requirement and provide corrective actions to be taken to ensure compliance.

The priorities need to be indicated to allow management to take appropriate actions. The quick wins will demonstrate to staff that things are being done and so can help build a positive culture and morale.

Proactive monitoring is an essential element of effective management: Summary of the differences between an inspection and an audit: Areas of expertise include production and machinery safety, mobile plant, maintenance, management systems and auditing.

Subscribe to Email Updates.