Homeworks academic service


The policies practices and systems that influence employees behavior

HR Management policies are made accessible to employees. When selecting methods to communicate policies consider: Will employees be able to easily access electronic copies or will they need hard copies? What concerns and issues are likely to be raised about the policy and how will they be dealt with? If concerns are likely to be significant an initial face to face communication through an information session or manager communication will be a more effective approach than an email.

Does the policy provide enough information for managers and staff to be able to effectively implement and comply with the policy or will they need training or additional information? The methods below are often used in combination to develop a strategy to ensure employees are aware of, understand and have the skills to implement and comply with the policies that underpin how they work. Employee handbooks An employee handbook describes the organization's policies and procedures. The handbook may also contain general information about the organization such as its priorities, the organization chart, the job classifications, whether positions are covered by a collective agreement and bargaining status for all groups of employees.

You may have separate handbooks for managers and staff or you may have one handbook that applies to both groups. Of course, this is dependent on your employees having received and understood the policies contained within the handbook so it is often a good idea to ask employees to sign a statement confirming this. Benefits of having an employee handbook include: For the handbook to serve as valid documentation, it must be updated as policies are updated and changed.

For this reason it is often a good idea to designate someone with this responsibility. Often a handbook will be written in a less formal style and include only summaries of each policy. Since the policies and procedures and content of the handbook may change from time to time, include a statement that the employer has the right, in its sole discretion, to add, amend, or delete any policy or procedure it its handbook.

Why policies are important

Sample Employee Handbook DOC 181KB Geared towards small organizations, this employee handbook covers time away from work, harassment, confidentiality, performance appraisals and more. The handbook is ideally suited as a starting point for organizations without formal HR policies and procedures, or as a reference for those who are updating existing policies. Personnel policy and procedures manuals A manual includes more detailed collections of policy, procedures and guides, and is often used as a management tool for supervisory staff.

Again, it is important that the manual is kept up to date with the most recent versions of the policies. Intranet and shared Drives Organizations can make their policies available to employees electronically either on an intranet or on shared drives. This is advantageous as employees can access the policy directly and old versions can easily be removed and replaced with updated versions. E-mail Staff can easily be made aware of a new policy by e-mail.

If providing a copy of the policy with the e-mail it is often better to provide the link to where the employee can access the policy rather than the actual policy so that it is always the most recent version of the policy being accessed. Information sessions Holding an information session is a good way to ensure that employees understand a new policy and have the opportunity to ask questions.

It is particularly useful when concerns may be significant. In the session cover the following: Business decisions that led to the development of the policy Goal of the policy Process taken in developing the policy e. Policy training sessions Some provinces have legislation where employers are required to train employees on certain policies.

Additionally, training sessions for managers are a good option for policies that are complicated or have extensive procedures, such as disciplinary, dispute resolutions and health and safety. When developing a policy training session include the same topics as you would for the information session plus the following: Training on the specific skills that are needed to implement the policy Specific procedures, guidance and resources available to managers and employees to help them implement the policy Clear expectations of behavior How the policy will monitored Any specific training requirements of the legislation if the training session is required Statements of understanding For important policies and possibly the employee handbook, you may want to have each employee sign a statement acknowledging that they have read, understand, and agree to abide by the policy.

If you do this, you must have a plan for consistently ensuring that all current and new employees receive a policy orientation and sign a statement and that they do this every time there are significant updates to the policy.

  • Policy training sessions Some provinces have legislation where employers are required to train employees on certain policies;
  • Of course, this is dependent on your employees having received and understood the policies contained within the handbook so it is often a good idea to ask employees to sign a statement confirming this;
  • If providing a copy of the policy with the e-mail it is often better to provide the link to where the employee can access the policy rather than the actual policy so that it is always the most recent version of the policy being accessed;
  • Our Styles educating clients on what is possible; and Operating successfully in an ever-changing environment.

This approach is particularly recommended where contravening the policy could result in harm to the employee e. Statement of Understanding Ongoing communication Your policies will underpin how much of your work is done.

Human Resource Management: Scope, Analysis, and Significance

The principles should become integrated into how your company accomplishes its work. Use bulletin boards, newsletters, Internet home pages and emails to remind employees of key principles of the policies. Encourage managers to review the values that underpin your policies during the performance review.

Unilaterally introducing policies As part of its management rights, the employer is permitted to introduce a unilateral policy without negotiating the terms of the policy with the bargaining agent for the employees. To do so, however, the policy must: Be consistent with the terms of the collective agreement Be reasonable Be brought to the attention of the employee before the employer can act upon it Be consistently enforced from the time it was introduced Make employees aware that breach of the rule may result in discipline, up to and including discharge from employment Collectively, the above six factors are colloquially called the KVP Rules.

The employer would have to demonstrate compliance with the last five factors if it wishes to rely upon discipline or discharge of a non-unionized employee because of a violation of an employer policy. It is recommended that an employer seeks legal advice before discharging an employee for cause based on violation of a policy.

Back to top STEP 8: Policy review and update Your policies should be scheduled to be reviewed and updated regularly. A reasonable period between complete reviews is two to three years, although some provinces have legislation that requires certain polices be reviewed annually.

HR Policies & Employment Legislation

Policies that are affected by changes to government legislation should be reviewed as soon as there are any changes to the law.